FUNCTIONS

BOOKING TERMS & CONDITIONS 2023-24

Please read and understand the following Terms & Conditions to ensure the success and enjoyment of your function at the Dalby Leagues Club.

HOLDING A DATE

One date and one function room will be held for you for a maximum of fourteen (14) days from the date of request. If confirmation by way of the full requested deposit has not been received by this time, your “held date” will be released.

CONFIRMATION OF A BOOKING

To confirm your booking, the Dalby Leagues Club requires the full requested deposit by the due date, valid credit card details as guarantee of your booking as well as a signed copy of these booking terms & conditions.

PACKAGES AND INCLUSIONS

Packages are offered and priced on a per person basis only. Packages are priced for a minimum of 20 adults. Individual item pricing within packages will not be disclosed, nor will packages be dissected. Package inclusion choices must be confirmed at the time of booking confirmation. Until package inclusion choices are notified, a booking will not be considered as confirmed. Once package inclusion choices are advised and a booking is confirmed by the requested deposit payment, you will have up until 72 hours (of the work week- excluding Saturday and Sunday) to change these before they are final and no changes can be made.

CONFIRMATION OF ALL FINAL FUNCTION DETAILS

The final number of attendees is required to be advised not less than 3 days (of the work week- excluding Saturday and Sunday) prior to your function. Should your number of attendees increase within this 72 hour period there is no guarantee that it will be adjusted. Should your final number of attendees decrease within this 72 hour period no refund will be provided.

FINAL PAYMENT

Dalby Leagues Club accepts payment by the following methods: Direct Debit, Credit Card (with the exclusion of Amex & Diners), EFTPOS, Cash or Bank Cheque. Full payment for your function is required prior to the date with no exception. Payment for bar tabs or additional extras is STRICTLY within 48hrs of the conclusion of a function and is payable by cash or approved credit card type only.

EXCHANGE OF INFORMATION

All function information and function details; both enquiry and confirmation, must be received in writing. The exchange of function information and details will only be made with the function coordinator or venue manager, Wayne McKenzie, no other party.

CANCELLATION POLICY

All cancellations must be made in writing to the functions coordinator. Your deposit is non-refundable if it is within the 72 hours notice. Management does reserve the right to issue a refund dependent upon the merit of individual situations.

FUNCTION ROOM HIRE

Your function room is hired for the agreed upon hours with the function coordinator. This includes one initial set up of the applicable furniture for your function style, fees may be charges for staff when additional set up or pack down is required. Time requirements are subject to availability of the rooms and dates.

Function room hire includes cutlery, crockery and glassware applicable to your function style. Your function room hire includes the appropriate supply of food and beverage staff to suit your style of function exclusive to the small function room bar staff or outside catering which will be discussed with the function co coordinator prior to the event. General cleaning is included in room hire, however additional charges will apply if cleaning requirements are deemed by management as above and beyond normal or if there is an unreasonable amount of soiling to carpets, linen, furniture or fixtures in a function room or the club. The Dalby Leagues Club prohibits the use of confetti, glitter or rice. The use of table scatters and any other room decorations must be approved prior to your function with your function coordinator. The Leagues Club can provide numerous fixtures and decorations however this must be discussed and confirmed with the function coordinator 72 hours before the event otherwise it cannot be guaranteed use.

FUNCTION ROOM PREFERRENCE

Provision of your preferred function room is subject to availability and circumstances. Dalby Leagues Club reserves the right to relocate any event from one function room to another, if required, or as a consequence of any unlikely event or circumstance that may have arisen beyond the club’s control. Such as a unforeseen change in football club scheduling. The function coordinator will always give notice to the organiser.

FUNCTION ROOM ACCESS

Function room access is permitted for the organiser and any other approved persons or services one hour prior to your function. Other access options may be possible however are dependent upon availability and must be discussed with the function coordinator or management prior to the day, please discuss your needs with the function coordinator. 

EQUIPMENT HIRE

A range of equipment is available for hire; please discuss your requirements with your function coordinator. Charges will apply for all special equipment hire within function rooms. Equipment hire rates are per item per day.

SURCHARGE

A fifteen percent (15%) surcharge may apply to functions being held on Sundays or Public Holiday.

This surcharge will apply to room & equipment hire, food & beverage prices.

ADVERTISING

Prior permission is required to use the Dalby Leagues Club name and/or logo in print and/or audio visual display and all proposed artwork must be approved by Management prior to publication.

LICENSING

Due to licensing laws and health and safety, no food or beverage is permitted to be bought onto the premises or removed from the premises. The only exception is infants feeding requirements and prearranged celebration cakes. Please discuss with the function coordinator if you need to bring anything on site.

CHILDREN

Children are the responsibility of a parent or guardian and must remain within a function room supervised by the parent or guardian at all times. Children are not permitted to leave a function room unattended by their parent or guardian for any reason. For catering purposes individuals who are between 5 and 12 years (inclusive) are considered as children. Individuals 4 years and under are considered infants.

ENTERTAINMENT

Management reserves the right to control the quality and volume of any entertainment booked. Should you supply your own music, it is your responsibility to ensure that all copyright regulations are adhered to. All music/entertainment must cease at 1130pm.

RESPONSIBLE SERVICE OF ALCOHOL

Under the Liquor Licensing Act, all persons drinking must remain with their drinks within the Club. No Guest under the age of 18 will be served alcohol or served at a bar. Any guest may be asked for ID and must ensure that they have sufficient ID in order to be served alcohol. Dalby Leagues Club reserves the right to remove any guest who is intoxicated, unruly or aggressive from the function or premises.

SMOKING

Smoking is not permitted anywhere within the club and is only permitted in designated smoking areas to comply with current smoking laws.

LOSS AND DAMAGES

Dalby Leagues Club accepts no responsibility for loss or damage of any personal belongings or property bought onto the premises by the client or any other persons attending a function. In the case of damages to our premises including equipment, decorations and/or furnishings of the Dalby Leagues Club, financial responsibility will be that of the client. Under no circumstances are displays or fixtures to be glued or pinned to the walls/ceilings of the function rooms without prior permission from the function coordinator or management.

DELIVERIES AND COLLECTIONS

Delivery of any goods for a function must be made on the day of a function and removed within 24 hours.